2025 NAACL Conference Registration

April 29 - May 4, 2025

Early Registration: Ends Monday, April 7, 2025 AOE
Late Registration: Ends for In-Person and Virtual: Monday, April 28th 11:59 MST
Onsite Registration: Will open for In-Person and Virtual on Tuesday, April 29th, 2025 through May 7th, 2025 11:59 MST.

We offer early and late rates to encourage early registrations. This helps us estimate the number of onsite and virtual attendees for planning space, food, beverage, supplies and to avoid system crashes and other glitches from unexpected high volume with last minute registrations.

The ACL & NAACL Exec have put together the following 3 registration types, each with an option for Authors to register their paper to present at the conference and cover their hard costs of presenting at the conference while allowing non-presenting authors and attendees a discounted rate for future advancement of the NLP Communities the ability to attend.

1. Industrial/Non-Academic
2. Academic
3. Student

Authors Registration Fee Details:
Author Register Paper (for presentation) Industrial/Non-Academic, Academic or Student

At least one author of each accepted paper to an ACL conference (ACL, NAACL, EACL, AACL, or EMNLP) must register their paper to present at the conference.
Exceptions to the statement above:
• Accepted Finding that are not being presented. All findings being presented must register their paper.
• Workshop shared tasked papers do not need to register their paper to present.

Note all Paper registration fees are based on actual hard cost to the conference.
• In person registration fee reflects the attendees’ hard costs of food & beverage (breaks, welcome reception and social dinner) along with meeting space, av or poster presentation equipment).
• Virtual attendees’ registration fees reflect the virtual costs (internet, AV, content management, platforms).

Author Deadlines for Registering the Paper to Present:
To assist the program chairs and committee with publishing the conference details for the program and Anthology we ask all authors to register no later than the following dates:

Accepted – Main Conference, Findings, CL/TACL, DEMOS & Industry – March 31st
Accepted – Workshop no later than the Early Registration deadline of April 7th

All Authors presenting their paper at a workshop must have 1 author register your paper. If attending the full conference, select the Registered Paper option and follow the prompts to select your attendee type.
Workshop Exception for registering your paper would be shared task papers. Shared Tasks are not required to register your paper.

Since workshop notifications can come after early registration ends, there will be a way to add a paper to a registration once you receive notification.

Paper registration instructions, policy and fees are below the conference rates listed after membership and cancelation policies.

In Person Main Conf. Registration

Admission to all in-person and online meeting sessions and the exhibition (in person only) as well as the entire virtual program held on Underline.
Morning and afternoon coffee breaks (with light snacks) each day of the conference
Admission to the Welcome Reception on Tuesday, April 29th,
Admission to the Social Dinner on Thursday, May 1st located at Plaza across from the Convention Center
Attendance to all recorded sessions on demand for at least one month following the meeting.
Please note: Breakfast, Lunch and Dinners are not included in your conference fees Exception is the Social Dinner.

In Person Tutorial Only or Workshop Only

Admission to the In Person Session you registered for (as well as access virtually)
Morning and afternoon coffee breaks (with light snacks)
Please note: Breakfast, Lunch and Dinners are not included in your conference fees Exception is the Social Dinner.

Virtual Main Conference Registration

Attendance to all online virtual sessions (plenary, oral talks and virtual poster sessions) via the virtual conference platform held on Underline.
Access to online Gather poster gallery
Access to online networking opportunities
Attendance to all recorded sessions on demand for at least one month following the meeting.

Discounted Virtual Registration

Discounted/sliding scale virtual registration is intended to make ACL events accessible to researchers who otherwise would be unable to participate.

Criteria for selection for financial aid will include your

(a) country of residence
(b) employment position
(c) monthly income range
(d) available financial support from your employer/university, and
(e) special circumstances.

Authors with accepted papers to the conference do not qualify for this program. Students needing financial assistance can apply for Volunteer or DNI grants. The virtual subsidy is available to those in greatest financial need, except in the case of special circumstances this additional funding is not intended for employed individuals and funded students from USA, Canada, Europe, Australia, New Zealand and higher income countries in Asia and the Middle East. Standard student registration rates (including from these regions) are already substantially discounted.

Virtual Tutorial Only or Workshop Only

Attendance to all online virtual Sessions you registered for (tutorial or workshop selected)
Access to Gather if your workshop has a virtual poster session.
Attendance to all Tutorial or Workshop sessions on demand for at least one month following the meeting.

Membership Policy:
The ACL policy is that everyone attending an ACL conference must be a current (CY 2025) ACL member. So, in addition to the registration fee, each Industrial, Non-Academic, Academic attendee will add a $100 membership fee to their registration and each Student will add a $50 membership fee to their registration if not already a 2024 paid member.

Your ACL membership is for the entire 2025 year, providing membership in the society devoted to promoting CL research throughout the world, open access to the CL and TACL Journals and ACL Anthology as well as access to other ACL conferences in the same year without paying membership again.

Membership also entitles you to electronic notification of new issues of the journals, discounts on publications from participating publishers, announcements of ACL and related conferences, workshops, and journal calls of interest to the community.

Cancellation Policy

Cancellation of registration one month or more prior to the conference (March 31st, 2025, or before), will be refunded the full amount paid (Minus up to $50 processing fee).
Cancellations up to three weeks prior to the conference (April 8, 2025) will be refunded the ACL membership (if paid as part of the registration) and any amounts paid over and above the first $200.
Cancellations 2 weeks prior to the start of the conference (April 15th, 2025), and all no-shows, will not be refunded any amount. They will be able to retain the current full year ACL membership (if paid as part of the registration) and have access virtually.
Exceptions: Cancellation due to governmental travel restrictions, failure to obtain a visa, or serious illness that prevents travel to the conference will be refunded the full amount paid (Minus up to $50 processing fee) regardless of when the notification is received by the ACL Office and registrant must submit documentation supporting the above cancellation exceptions.

Authors Paper Registration Policy & Fees for ACL Conferences

Authors, the registration fee covers the cost of your paper being presented. In Person presentation has a higher cost due to the onsite costs of food and beverage as well as the space and equipment needed to present. Virtual presenters have platform, internet and audio video cost to cover the virtual presentation.

The Maximum number of papers you can register under 1 person is 2.

One author from each accepted paper at ACL must register their paper for the type of presentation that it will be presented at during the conference. Please note you cannot register your paper for a virtual presentation and expect to present in person you will only be allowed to present virtually.

Please note that all in-person attendees must register for the conference at the in- person rates and virtual attendees must register for the conference at the virtual rate. All registrations will be given access to the Underline platform and your credentials should not be shared. All violators will lose access to the conference without refund.

Invitation letters will be issued once you have registered and paid for the conference. Authors, please note your paper title will be included on the letter of invitation if you selected yes to do you have a paper accepted to the conference.